Out of Office Automatic Reply – Outlook Web Access

1. Login to the Nexus Outlook Web Access (OWA) website

https://owa.nexus.ox.ac.uk

2. Go to the Options drop-down menu in the top right hand corner

3. Select Automatic replies…

4. Set the dates for when the Automatic Reply should start and end, and type in your messages in the box.

5. Don’t forget to click SAVE in the bottom right hand corner – it is easily missed!

Setup Nexus Email Forwarding

1. Login to Register and go to Nexus options:

https://register.it.ox.ac.uk/self/nexus

 (Or you can click the link on the left menu)

2. Select Email forwarding address settings

3. Enter a valid email address in the box (one address per line)
And decide whether you want to keep a copy in your Nexus mailbox.

4. Click Submit

All emails will now be forwarded to the email address you provided.

Nexus365 is coming

Transferring Nexus email and calendaring to the cloud

The Nexus365 project will upgrade the centrally managed email and calendaring service (that is part of the Nexus service provided by IT Services) to the hosted cloud-based Microsoft Office 365 service and implement OneDrive for Business.

The new service will be called Nexus365.

For further information on the Nexus 365 project please visit the project website – http://projects.it.ox.ac.uk/nexus365

Freshers – Get online with Eduroam

EDUROAM

We strongly recommend Eduroam to all our Staff, Fellows and Students – once configured you can connect to “free” wireless all over Oxford as well as other Eduroam hotspots around the UK and the rest of the world.

Get online with Eduroam

  1. Register for a REMOTE ACCESS account at :
    https://register.it.ox.ac.uk/self/remote_access
  2. Visit the Eduroam CAT website at :
    https://cat.eduroam.org
  3. Click the “eduroam user: download your eduroam installer” button at the bottom of the webpage
  4. Search “University of Oxford” – installers for other institutions will not work with your OXFORD credentials!
  5. You will then be presented with various installers – choose your operating system
  6. Once the installer has downloaded run the installer program
  7. When prompted for username and password make sure you append @OX.AC.UK to your username
  8. Once installed (and you are within range of an Eduroam Wireless network!) you may be prompted to enter your user credentials again – as a final security check; after which your computer / device will remember your password so you don’t have to keep typing it in.

The advantage of Eduroam wireless over the OWL wireless is that :

  1. you don’t have to run VPN software to get online;
  2. you don’t have to keep typing your password in each time you want to connect;
  3. it is available all over Oxford – as well as Educational Institutions around the UK and other parts of world.

Learn more – Get Connected cheatsheet for Queen’s College students

Oxford Student Enrolment – Everything is a process

We have had a few queries about obtaining an Enrolment Certificate in order for overseas students to open a bank account in the UK.

There are two steps to enrolment:

  1. The College enrols you by ticking a box within the University’s Student Records system once they have physically seen you and issued you with your University Card.
  2. You enrol yourself on the Student Self Service website.

Once both you and the College have checked all the correct boxes and satisfied the enrolment process then you will see the menu heading “My Student Record” on the Student Self Service web page.

Click “My Student Record” and you will see a list of certificates and documents which you can print.

BUT I DON’T HAVE A “MY STUDENT RECORD” HEADING!

If you do NOT have the “My Student Record” menu heading then it means that either you OR the College hasn’t completed all the steps of the enrolment process.

  1. Have YOU completed all YOUR enrolment requirements?
  2. Does the College Office know that YOU are physically here in Oxford?
  3. Have YOU got your University Card?

If you can answer YES to all the above, then you should contact the College Office again and ask them to tick the box in the Student Records System. 🙂

Seriously Phishy

I mentioned in my blog post back on 12 January 2017 that Phishing was getting serious – Phishing getting serious now in Oxford

However, the game has been raised this morning with a Spear Phishing attack against MCR Presidents and Treasurers. You have been warned!

What is a Spear Phishing attack?
This is where the attackers / scammers / bad-guys have done some homework and have pulled information about people from the College website and LinkedIn and then crafted targeted emails and then spoofed the sender. I have read about this for many years but this is it happening today. A sad day indeed.

Renewing Office365 Subscriptions

Microsoft Office365 is a 12 month renewable subscription so you just need to go back to http://ox.ac.onthehub.com and “buy” a new free subscription.

Once you subscription is renewed you will receive an email with a temporary password – however, we have found that this temporary password doesn’t always work. So what do you do?

You can call Kivuto direct on a free phone number or you can try this (long-winded) workaround.

  1. Go to http://ox.ac.onthehub.com
  2. Login using your OXFORD SSO credentials
  3. Click Options dropdown menu in the top right and select Your Account/Orders
  4. On the Orders & Downloads tab you will see your recent order – Click View Details
  5. Then click Get Office365
  6. This will take you to the Office365 login page.

  1. Enter your Microsoft username (@oxforduni.onmicrosoft.com) but do not login. Instead click the Can’t access your account? link below the Sign in button.
  2. This will take you to Get back into your account – Who are you? page.
  3. Your Microsoft username should already be entered
  4. Complete the CAPTCHA (the random characters bit) then and click Next
  5. You will then see a message saying your account is not enabled for password reset!
  6. However … click the link below which says If you’d like, we can contact an administrator in your organisation to reset your password for you.
  7. If you click the link a new password will be emailed to you from the administrator which will let you log into Office 365.
  8. You can now download Office365 OR if you are renewing you just need to open Word on your computer and SignIn (top right corner of Word 2016)
  9. Phew – now have a chocolate biscuit! Well done!

If your subscription is still valid and Office still refuses to work … contact Kivuto Support and explain what happened. Kivuto will send you with a new Temporary password which will allow you to login to Microsoft and create a new password.

Please note that this service is delivered by Kivuto on behalf of IT Services – all support queries need to go to support@kivuto.com or 0800 098 8436 (11am to 11pm UK time).

Office365 stopped working? It may have expired

Sounds like your subscription may have expired.

Login to the “OnTheHub.com” website and check when your annual subscription for Office365 expires.

  1. http://ox.ac.onthehub.com
  2. Login using your OXFORD SSO credentials
  3. Click Options dropdown menu in the top right and select Your Account/Orders
  4. On the Orders & Downloads tab you will see what you have ordered recently – Click View Details
  5. The Order Summary page will tell you when your subscription expires.

If your subscription has expired … renew it for free! 🙂

However, we have found that the temporary password sent to you for renewing your subscription doesn’t always work.

So what do you do?
Read our next blog … Renewing Office365 Subscriptions


Please note that the Office365 service is delivered by Kivuto on behalf of IT Services – all support queries need to go to support@kivuto.com or 0800 098 8436 (11am to 11pm UK time).